The UT Marketplace is authorized under the Regent's Rules of the University of Texas System. The Board of Regents allows the University to designate no more than two one-day periods each academic year, which is accomplished through the UT Marketplace event. The UT Marketplace is held outdoors on The University of Texas at Austin campus once during each long semester.
Regents' Rules of The University of Texas System allow for the display and distribution of printed material from tables of booths by providers of services that are commonly utilized by students, faculty, and staff of the U.T. System. It does not allow company or organization representatives to make sales or to take orders for products or services. Additionally, in accordance with HB 85, effective September 1, 2007, it is not permissible for financial institutions or marketing entities to provide credit card application information. Company or organization representatives may collect directory information from willing participants provided that the method of collection is clearly presented as a "mailing list" or "distribution list". Prizes, contests, or drawings are permitted. Any food and beverage distribution must be approved a minimum of 30 days in advance and comply with UT Environmental Health & Safety guidelines.
LOCATION: Speedway Plaza on the University of Texas at Austin Campus, right in front of the Gregory Gym.
DATE AND TIME: Wednesday, September 22, 2021. 10 a.m. - 3 p.m.
CHECK-IN: Please check in upon arrival. A designated check-in table will be located on Speedway Plaza. Look for the orange and white DoS tent. Set up begins at 7:45 a.m. and the event begins at 10 a.m. Exhibitors will be provided with specific unloading times closer to the event. Exhibitors must bring their materials the day of the event. Items cannot be delivered in advance, and storage and transport are not available.
PARKING: Exhibitors will park in a nearby UT garage. The UT Marketplace staff will validate parking for one vehicle per registration. Additional parking cards may be purchased for $15 each. If an oversized vehicle will not fit into a garage, other accommodations can be made for a $50 pre-paid permit to park in a special area, with a minimum of 7 business days’ advance notification. More specific information will be provided to exhibitors closer to the event. Booths requiring vehicles as part of their displays must recieve prior approval and pre-pay $50 per vehicle permit.
TABLES: One 6-foot table and two chairs will be provided for each vendor. Additional tables and chairs may be provided for larger spaces.
REPRESENTATIVES: A 6' display area may only have four organization representatives total. Company representatives must remain in or directly in front of their designated booth area, and may not roam the event to distribute materials or conduct promotional activities.
ELECTRICITY: Exhibitors that require electricity for their display will be assessed an additional $65 fee. Individual generators are not permitted.
WATER: Exhibitors that require a non-potable water connection for their display will be assessed an additional $50 fee.
REFRESHMENTS: Food and beverages are available for purchase in the nearby Student Activities Center.
POP UP TENTS: Exhibitors may bring pop-up tents for their booths, but they may not exceed the size of their pre-paid area. Tents larger than pre-paid space will not be allowed to set up.
SOUND: Amplified sound is not permitted at UT Marketplace.
PROMOTIONAL MATERIAL: Samples, premiums, novelties, publications, souvenirs, printed educational and promotional materials may be distributed from the advertiser’s booth. A minimum of 3,500 items is suggested, as foot traffic in the event area can be up to 20,000 people throughout the day. All such materials must be made available to all attendees as long as the materials are offered. Prizes, contests or drawings are permitted. Samples of handout materials other than literature pertaining to advertiser’s products and services must be approved in advance. UT Marketplace staff may withdraw permission to distribute any material it considers objectionable.
RESTRICTIONS: UT Marketplace Staff reserves the right to alter or close any booth that does not confirm to the provisions of the agreement. No refund shall be due under such circumstances. UT Marketplace Staff also reserves the right to exclude any nonconforming party from participating at any future UT Marketplace program or to give lowest priority for future events.
CLEAN UP: The event will end at 3 p.m. All empty boxes must be broken down and placed in the designated recycling bins. Each exhibitor is responsible for the removal from campus and clean up of all items from booth area. Items include but are not limited to boxes, banners, promotional items, displays, trash and candy wrappers. Post-event storage and transport of leftover materials is not available. A $250 cleaning fee will be assessed to those who do not comply with clean up requirements.
INCLEMENT WEATHER: In case of severe weather, the event will be cancelled.
REFUNDS: For event space reserved after April 1, 2021, a $500 refund will be made if cancellation is received in writing by August 26, 2021. No refunds will be given in the event of rain. Refunds were honored for reservations made prior to March 31, 2021 and moved due to pandemic-related postponements, if requested in writing prior to April 23, 2021.
ACCESSIBILITY: UT Marketplace will do its best to honor special accommodation requests. Information on wheelchair accessible routes will be provided upon request.